Microsoft Outlook Web Access Tutorial

E-mail accounts are available for all staff members of the Augusta School Department. E-mail can be accessed from any computer that is connected to the Internet.

Accessing Your E-mail

Open Internet Explorer.

In the address bar, type http://exchange.augustaschools.org

A log in box will appear.

Type in your username (first letter of your first name and your last name. ex. dduck) and press the Tab key to go to the Password box (or click in the box).
Type your password. Press OK (or press Enter/return).

Tutorial web sites to help you use Outlook Web Access:

Outlook Web Access 2003 Help

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Getting Help

To get help on the window you're working in, click Help on the toolbar. For information about other Outlook Web Access features or instructions on how to do something, browse the table of contents in the Help window.

Log Off

When you finish using Outlook Web Access, be sure to click Log Off in the toolbar, and then close all browser windows. Logging off helps prevent someone else from using the computer to access your mailbox. Even if you plan to continue using the computer to visit other Web sites, click Log Off and close all browser windows after every Outlook Web Access session.

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Navigation Pane

The Navigation Pane, located next to the main window, is made up of two areas:

• An expandable folder list that provides access to your personal Microsoft Office Outlook Web Access folders (your Inbox and Calendar, for example) and any folders you create.

• The folders are displayed in a hierarchy that you can expand to view the folder contents or collapse to view only the top-level folder. The plus sign icon next to a folder indicates that the folder contains other folders (subfolders). To view the subfolders, click the plus sign.

• A set of buttons that provide one-click access to your Inbox, Calendar, Contacts, and Tasks folders and to your organization's public folders. An Options button allows you to set user options, such as calendar or task reminders.

A horizontal splitter bar located between the folder list and the buttons allows you to collapse the buttons into a button tray.

When you click any folder or button in the Navigation Pane, its contents are displayed in the Outlook Web Access main window.

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Buttons and Descriptions

	Displays Help that is specific to the window you're working in
	Allows you to create a new item, such as an e-mail message, a contact, or a task. This menu is always available. The icon displayed varies, depending on the window you're working in, as does the list of options displayed when you click the arrow next to the button.
	Checks the server for new messages. This button also refreshes your browser window.
	Allows you to search your Microsoft Exchange mailbox folders and your organization's public folders. You can base your search on one or more message characteristics, such as sender, subject line, or text in the message body.
	Allows you to organize messages and other items in your mailbox. You can move messages from one folder to another, or copy them to a different location.
	Moves the selected item—such as a contact, appointment, or message—to the Deleted Items folder. Hold down SHIFT when you click this button to permanently delete the selected items.
	Reply to the sender.
	Reply to all. (Be very careful using this.)
	Forward the e-mail to someone else.
	Permanently deletes all items in the Deleted Items folder. You can, however, recover deleted items for a limited time after removing them from Deleted Items. Contact a system administrator about the expiration period for deleted items.
	Allows you to select a Reading Pane, which provides two ways to preview messages without opening them. You can preview messages in the bottom half of the view or side-by-side with the list of messages. You can also turn off the Reading Pane. You can also set the size of the Reading Pane for each folder. In the message list, place your pointer over the line that separates the Reading Pane from the messages, click, and then adjust the pane to the size you want.
	Opens the Find Names dialog box, which allows you to search your organization's global address list or your contacts. You can also address a new message from the Find Names dialog box by selecting a name from the list and clicking Add recipient to...New Message. (You will be able to find any employee in the Augusta School Department who has an e-mail address.)
	Allows you to quit Outlook Web Access. This helps prevent others from using the computer to view the contents of your mailbox. Important Click Log Off before you close your Outlook Web Access browser window or navigate to another Web site.

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Formatting Options	Description
	Lists message styles. The default is Normal.
	Lists the font styles you can use for your text.
	Lists the available font sizes.
	Lists the available text colors.
	Makes the selected text bold, italicized, or underlined.
	Aligns the text.
	Creates a bulleted list.
	Creates a numbered list.
	Increases or decreases the indent of your text.
	Sets the text direction in individual paragraphs from left to right or from right to left.

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Sort messages

Microsoft Office Outlook Web Access allows you to sort and view messages in your Inbox according to different characteristics, such as subject, sender, and conversation topic ("thread").

To sort your messages, click the Messages list on the main toolbar, and then select one of the following views:

Messages Displays all messages as they arrive in your Inbox. This is the default view.
Unread Messages Displays only the unread messages in your Inbox.
Two-Line View Displays a two-line view of all messages in your Inbox.
By Sender Groups and displays messages sorted by sender. To see all messages from a particular sender, click the plus sign next to the message group.
By Subject Groups and displays messages sorted by subject. To see all messages on a particular subject, click the plus sign next to the message group.
By Conversation Topic Groups and displays messages sorted by the topic of conversation. To see all messages from a particular conversation, click the plus sign next to the message group.
Unread By Conversation Topic Groups and displays only the unread messages by topic of conversation.
Sent To Displays all messages in your Inbox sorted by the person or group to whom they were sent.

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Last update on 04/08/2008