X

MINUTES
AUGUSTA BOARD OF EDUCATION
Business Meeting
April 8, 2020
7:00 p.m.
VIA Zoom 

Pursuant to Section G-1 1 MRSA § 403-A – Public proceedings through remote access.  Public can access meeting via CTV7 Spectrum Channel 1301 and available on line at www.augustaschoolboard.com.  Public input available using the chat feature via livestream.  Reference policy BEDH: Public Participation at School Board Meetings. 

The following board members were present:

Chair:

Edward Hastings

Board Members:

Christopher Clarke, Jennifer Dumond, Pia Holmes, Staci Fortunato, Kevin Lamoreau, Kati McCormick, Amanda Olson

 

Also present were:

Superintendent:

James Anastasio

Assistant Superintendent

Donna Madore

Business Manager

Kathy Casparius

 

7:00 p.m.  

        1.  Opening: 

        2.  Call to Order:

             Pursuant to 1 MRSA§ 403-A, we will now confirm that each member of the Augusta School

             Board can both hear and be heard.  We will do this by calling the role, members present are asked

             to say yeah.  I ask all other members to listen and report any audio difficulties when the roll call is

             complete. 

Member

Representing

Response

Staci Fortunato

Ward 1

Yea

Chris Clarke

Ward 2

Yea

Kati McCormick

Ward 4

Yea

Pia Holmes

At-Large

Yea

Jennifer Dumond

At-Large

Yeah

Kevin Lamoreau

At-Large

Yeah

Amanda Olson

At-Large

Yea

Mandy Cooper

Student Representative

Yea

 

        3.  Pledge of Allegiance: 

        4.  Agenda Adjustments:

            (All matters listed under this item will be considered routine and will be enacted by one motion.  A

            Board Member may ask to have an item(s) removed and considered individually.) 

                  A.  Motion to conduct the meeting using Zoom, a web based video conferencing tool, pursuant

                        to 1 MRSA § 403-A authorizing the district to conduct remote meetings during the state of

                        emergency as declared by the governor. 

                  B.  Motion to amend the agenda to combine section 14 Public Comment on Non-personnel

                         Agenda Items and section 20 Audience Recognition for Non-agenda Items to become

                         Section 14 Public Input Via Livestream Chat. 

                  C.  Motion to amend the agenda to waive the reading of committee reports.  Committee reports

                        are available via the link provided with the agenda. 

                  D.  Motion to amend the agenda to move the business manager’s report immediately prior to

                        the assistant superintendent report. 

                  E.  Motion to accept the Continuum of Learning Guide. 

     Motion to approve the Consent Agenda as presented.

Move to approve the Consent Agenda as presented.

Motion:

Yeas:

Nays:

Vote:

Staci Fortunato  Second:  Christopher Clarke

 

 

Motion passed 7 to 0

 

Member

Representing

Response

Staci Fortunato

Ward 1

Yea

Chris Clarke

Ward 2

Yea

Kati McCormick

Ward 4

Yea

Pia Holmes

At-Large

Yeah

Jennifer Dumond

At-Large

Yea

Kevin Lamoreau

At-Large

Yea

Amanda Olson

At-Large

Yea

 

        5.  Approval of Minutes:

                  A.  Motion to approve the minutes of the Augusta Board of Education Business Meeting of

                        March 11, 2020.

                http://www.augustaschools.org/board_of_education/BoardMinutes200311x.php

Move to approve the minutes of the Augusta Board of Education Business Meeting of March 11, 2020.

Motion:

Yeas:

Nays:

Vote:

Staci Fortunato  Second:  Christopher Clarke

 

 

Motion passed 7 to 0

 

Member

Representing

Response

Staci Fortunato

Ward 1

Yea

Chris Clarke

Ward 2

Yea

Kati McCormick

Ward 4

Yea

Pia Holmes

At-Large

Yea

Jennifer Dumond

At-Large

Yea

Kevin Lamoreau

At-Large

Yea

Amanda Olson

At-Large

Yea

 

                 B.  Motion to approve the minutes of the Augusta Board of Education Special Meeting of

                       March 18, 2020.

               http://www.augustaschools.org/board_of_education/SpecialBoardMeetingMinutes200318.php

Move to approve the minutes of the Augusta Board of Education Special Meeting of March 18, 2020.

 

Motion:

Yeas:

Nays:

Vote:

Edward Hastings   Second:  Staci Fortunato

 

 

Motion passed 7 to 0

 

Member

Representing

Response

Staci Fortunato

Ward 1

Yea

Chris Clarke

Ward 2

Yea

Kati McCormick

Ward 4

Yea

Pia Holmes

At-Large

Yea

Jennifer Dumond

At-Large

Yea

Kevin Lamoreau

At-Large

Yea

Amanda Olson

At-Large

Yea

 

       6.  Communications: 

       7.  Resignations and Retirements:

                  A.  Resignations

                             1.  Autumn Quick, Functional Skills Teacher, Cony High School

                             2.  Karen Taylor, Kindergarten Teacher, Farrington Elementary School

                             3.  Jamilyn Ellis, Grade 4 Teacher, Gilbert Elementary School

                             4.  David Mallow, Grade 7 Science Teacher, Cony Middle School

                             5.  Thia Bridges, Grade 1 Teacher, Farrington Elementary School

                             6.  Sarah Adkins, Dean of Students, Farrington Elementary School

                             7.  Tyler Belanger, Grade 5 Teacher, Gilbert Elementary School 

                  B.  Retirements

                             1.  Donna Madore, Assistant Superintendent 

       8.  Recognitions: 

       9.  Student Council Report:

Ms Cooper said she reached out to students for comments or concerns they might have about the current situation.  She said many students are concerned about how third quarter grades and credits are going to be counted, if mandatory remote learning will be used and many seniors are worried about graduation.  She said students are learning more about how AP testing will be administered and are using the resources page on the Augusta Schools website to help them continue to study for those exams.  She extended her gratitude to the administration for working so hard during these unexpected times. 

      10.  Informational Items:

                   A.  Informational meeting schedule 

                   B.  Professional Development

                              1.  Brittany Porter, Strengthen Students’ Mindfulness, 3/18/20

                              2.  Samantha Simmons, Strengthen Students’ Mindfulness, 3/18/20 

                              3.  Saran Duncan, Practical Co-Teaching Strategies, 3/26/20

                              4.  Michelle Noiles, Anxiety in Schools: Beyond Behavior Plans, 3/27/20

                              5.  Karen Parker, Practical Strategies for Improving Behavior, 3/30/20

                              6.  Shelly Couture, Career Development Conference, 3/31/20

                              7.  Barbara Weiss, Executive Function in the Classroom, 4/2/20

                              8.  Bethany Sherman, Techniques for Children/Adolescents with Emotional and

                                   Behavioral Problems, 4/8/20 

      11.  Committee Reports:

                A.  Finance Committee Report:  Jennifer Dumond

                        1.  Finance Committee Meeting, April 6, 2020 – No meeting

                        2.  Business Manager’s Report

                                    Attachment 1 

                B.  Curriculum and Education Committee Report:  Pia Holmes

                        1.  Curriculum and Education Committee, March 11, 2020 - No meeting 

                C.  Personnel Committee Report:  Christopher Clarke

                        1.  Personnel Committee Meeting, April 6, 2020 – No meeting 

                D.  Policy Committee Report:  Staci Fortunato

                        1.  Policy Committee Meeting Minutes, March 11, 2020 – Minutes not available

                        2.  Policy Committee Meeting, April 6, 2020 – No meeting 

      12.  Consent Items:  (all matters listed under this item will be considered routine and will be enacted

             by one motion.  A Board Member may ask to have an item(s) removed and considered

            individually.) 

      13.  Board Member Comment and/or Discussion on Non-Agenda Items: 

      14.  Public Comment on Non-Personnel Agenda Items:

                  Public input via livestream chat 

      15.  Unfinished Business:

                 A.  Motion to adopt policy GBCA: Staff Conflicts of Interest.

                           Attachment 2

Move to adopt policy GBCA: Staff Conflicts of Interest.

  

Motion:

Yeas:

Nays:

Vote:

Staci Fortunato  Second:  Christopher Clarke

 

 

Motion passed 7 to 0

 

Member

Representing

Response

Staci Fortunato

Ward 1

Yea

Chris Clarke

Ward 2

Yea

Kati McCormick

Ward 4

Yea

Pia Holmes

At-Large

Yea

Jennifer Dumond

At-Large

Yea

Kevin Lamoreau

At-Large

Yea

Amanda Olson

At-Large

Yea

 

                 B.  Motion to adopt policy BCC:  Nepotism.

                            Attachment 3

Move to adopt policy BCC:  Nepotism.

Motion:

Yeas:

Nays:

Vote:

Staci Fortunato  Second:  Christopher Clarke

 

 

Motion passed 7 to 0

 

Member

Representing

Response

Staci Fortunato

Ward 1

Yea

Chris Clarke

Ward 2

Yea

Kati McCormick

Ward 4

Yea

Pia Holmes

At-Large

Yea

Jennifer Dumond

At-Large

Yea

Kevin Lamoreau

At-Large

Yea

Amanda Olson

At-Large

Yea

 

                 C.  Motion to adopt policy BEDH:  Public Participation at Board Meetings.

                          Attachment 4

Move to adopt policy BEDH:  Public Participation at Board Meetings.

Motion:

Yeas:

Nays:

Vote:

Staci Fortunato  Second:  Christopher Clarke

 

 

Motion passed 7 to 0

 

Member

Representing

Response

Staci Fortunato

Ward 1

Yea

Chris Clarke

Ward 2

Yea

Kati McCormick

Ward 4

Yea

Pia Holmes

At-Large

Yea

Jennifer Dumond

At-Large

Yea

Kevin Lamoreau

At-Large

Yea

Amanda Olson

At-Large

Yea

 

                 D.  Motion to adopt policy IHD-R:  Adult/Community Education Diploma Requirement and

                       Regulations.

                          Attachment 5

Move to adopt policy IHD-R:  Adult/Community Education Diploma Requirement and Regulations.

Motion:

Yeas:

Nays:

Vote:

Staci Fortunato  Second:  Christopher Clarke

 

 

Motion passed 7 to 0

 

Member

Representing

Response

Staci Fortunato

Ward 1

Yea

Chris Clarke

Ward 2

Yea

Kati McCormick

Ward 4

Yea

Pia Holmes

At-Large

Yea

Jennifer Dumond

At-Large

Yea

Kevin Lamoreau

At-Large

Yea

Amanda Olson

At-Large

Yea

 

      16.  New Business:

                    A.  Motion to approve a grant for $5,500 for the Bicentennial through the Maine Arts

                       Commission to include books for each student, an author visit and celebration for Maine’s

                       birthday.

                          Attachment 6

Move to approve a grant for $5,500 for the Bicentennial through the Maine Arts Commission to include books for each student, an author visit and celebration for Maine’s birthday.

Motion:

Yeas:

Nays:

Vote:

Staci Fortunato  Second:  Christopher Clarke

 

 

Motion passed 7 to 0

 

Member

Representing

Response

Staci Fortunato

Ward 1

Yea

Chris Clarke

Ward 2

Yea

Kati McCormick

Ward 4

Yea

Pia Holmes

At-Large

Yea

Jennifer Dumond

At-Large

Yea

Kevin Lamoreau

At-Large

Yea

Amanda Olson

At-Large

Yea

 

                B.  Motion to approve the first reading of policy IHD:  Adult/Community Education.

                          Attachment 7

Move to approve the first reading of policy IHD:  Adult/Community Education.

Motion:

Yeas:

Nays:

Vote:

Staci Fortunato  Second:  Christopher Clarke

 

 

Motion passed 7 to 0

 

Member

Representing

Response

Staci Fortunato

Ward 1

Yea

Chris Clarke

Ward 2

Yea

Kati McCormick

Ward 4

Yea

Pia Holmes

At-Large

Yea

Jennifer Dumond

At-Large

Yea

Kevin Lamoreau

At-Large

Yea

Amanda Olson

At-Large

Yea

 

                C.  Motion to table approval of the Continuity of Learning Planning Guide until the next

                      special board meeting on April 15.

                          Attachment 8

Move to table approval of the Continuity of Learning Planning Guide until the next special board meeting on April 15.

Motion:

Yeas:

Nays:

Vote:

Amanda Olson  Second:  Staci Fortunato

 

 

Motion passed 6 to 0

 

      Member

Representing

Response

Staci Fortunato

Ward 1

Yea

Chris Clarke

Ward 2

Absent

Kati McCormick

Ward 4

Yea

Pia Holmes

At-Large

Yea

Jennifer Dumond

At-Large

Yea

Kevin Lamoreau

At-Large

Yea

Amanda Olson

At-Large

Yea

 

      17.  Business Manager’s Report:

Employees in the business and central office are working in order to track hours worked, work on end of year items and DOE reports.  There is 41% remaining in the budget.  Anthem rates have increased 5.88% and Northeast Dental have increased 3.35% 

      18.  Assistant Superintendent’s Report:

No truancy letters have gone out since the board last met.  DOE has informed school districts that they can stop reporting out truancy or documenting it as of March 13.  Extremely busy working with the Administrative team to work through remote learning programs put in place and holding grade level meetings with K-6 teachers.  It is amazing what they are doing and the connections they are making. Also working on PEPG and the expanded FMLA law. 

      19.  Superintendent’s Report:

Mr. Anastasio explained how school lunches will be distributed during school vacation in April.  School lunches during school vacation normally are not reimbursed; however, the rule may be relaxed.  Mr. Anastasio thanked all Administrators and educators for all their hard work in meeting the needs of students.  There has been a recommendation from the DOE to cease classroom instruction for the rest of the year.  Plans are being made for retrieving items from classrooms and lockers while staying within CDC guidelines. 

      20.  Reports from Other School Officials:

Kim Silsby said they are doing everything they possibly can to make sure they are reaching families through phone bursts, email bursts, Facebook, Instagram and the Augusta Schools’ website.  The have given out 350 laptops.  The IT department has been making repairs.  Cony’s front office staff is available on Mondays.  She said the school department is doing a lot of planning and is committed to providing end-of-year activities within the CDC recommendations.  She said there will be more information about grades next week.  

Theresa Beaudoin, speaking on behalf of all elementary principals, gave an overview.  She said school secretaries will be in on Mondays.  People can call the schools regarding kindergarten registrations.  Teachers have office hours from 9 to 11 a.m. Monday to Friday.  They are reaching out to students on several platforms.  LCPCs, guidance counselors, deans and Title I staff are reaching out to students as well. 

      21.  Adjourn:

                 A.  Motion to Adjourn:

Move to Adjourn.

 

Motion:

Yeas:

Nays:

Vote:

Time:

Staci Fortunato  Second:  Pia Holmes

 

 

Motion passed  6 to 0

10:25 p.m.

 

Member

Representing

Response

Staci Fortunato

Ward 1

Yea

Chris Clarke

Ward 2

Absent

Kati McCormick

Ward 4

Yea

Pia Holmes

At-Large

Yea

Jennifer Dumond

At-Large

Yea

Kevin Lamoreau

At-Large

Yea

Amanda Olson

At-Large

Yea