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Minutes
FINANCE COMMITTEE MEETING
May 7, 2018
6:30 p.m. 

Committee Members Present:  Jason Bersani, Chair; Edward Hastings, Kati McCormick  

Board Members Present:  Christopher Clarke, Staci Fortunato, Tom Connors, Pia Holmes 

Administrators Present:  James Anastasio, Donna Madore, Kathy Casparius, Teresa Beaudoin, Sue Dionne, Heather Gauthier, Kim Silsby, Jon Stonier, Theresa Violette 

Others Present:  Kevin Lamoreau 

1.  Review of substitute salaries

                  Attachment 1 

Donna Madore researched area schools regarding sub pay because of comments that Augusta is not paying enough.  The attachment shows we are competitive with other districts.  We’re the only school department that pays subs by the hour ($11) for a 7 hour day and the reason is because it’s easier to track who is eligible for insurance under the Affordable Care Act.  Mr. Anastasio said raising the amount paid to substitutes didn’t change the difficulty of getting subs and Augusta is no different from other school districts.  He said we offer training for substitutes through Adult Ed.

 

2.  Pre audit meeting 

          Client Participation List

                  Attachment 2

          School Nutrition Program

                  Attachment 3

           Payroll Processing

                  Attachment 4 

Kathy Casparius was asked to provide information on the pre audit which will take place the last week in June.  She said they get several documents from the auditors that they have to get ready prior to the auditors’ arrival.  The auditors audit different programs on a revolving schedule.  Mr. Hasting said the board chair and Finance Committee chair are invited to a pre and post audit meeting with the auditors and city officials. 

 

3.  Encumbrances

            FY 2017 Encumbered Projects

                  Attachment 5  

Kathy Casparius said some of the encumbered projects were done differently from originally planned and at a lower cost.  Some projects could not be completed while school was in session so last year’s funds were encumbered to pay for them.  Those funds reside in the assigned fund balance.

 

4.  Status of projects

           FY 2018 Buildings and Grounds Projects

                  Attachment 6 

Ms. Casparius went over the FY 2018 Buildings and Grounds Projects list and the reasons why some are not yet completed. 

 

5.  Buildings and grounds five year plan

           2015-2024 Capital Improvement Plan

                  Attachment 7

           Five Year Capital Improvement Plan

                  Attachment 8 

Jon Stonier said a lot of projects on the 2015-2024 capital Improvement Plan were completed out of order because of things that come up.  He said he put together a Proposed Five Year Capital Improvement Plan by school for budgeting purposes.  The biggest expenses are for roof restorations especially for Lincoln and Farrington schools. 

 

6.  Technology plan 

The Technology Committee has been working on shared google docs and working with the Department of Education on updated guidelines for a technology plan.  Data will be gathered on the BrightBytes survey which will help formulate the technology plan.  There will be another Technology Committee meeting May 16 to finalize the plan and submit it to DOE for approval.

 

7.  MLTI

                   Attachment 9  

An application was submitted May 1 for the Maine Learning Technology Initiative to obtain Chrome Books for Cony Middle School students and laptops for middle school staff.   

 

8.  List of grants and current status

                   Attachment 10  

Ms. Madore went over the list of federal and state grants.  These grants are supplemental money for services and supplies.  Mr. Clarke asked about hiring a grant writer.  Ms. Casparius said a grant writer was hired in the past but it did not bring in enough money to fund the position.

 

9.  Develop a three year budget plan 

Mr. Hastings asked what a three budget plan would look like, what would be considered a baseline budget, and anticipated growth.  Mr. Anastasio said he would like to discuss a five year budget priority plan at a board workshop that would include input from the board and administrators. 

Meeting adjourned at 7:28 p.m.