FINANCE COMMITTEE MEETING
June 4, 2018
Committee Members Present: Jason Bersani, Chair; Edward Hastings
Committee Member Absent: Kati McCormick
Board Members Present: Christopher Clarke, Tom Connors, April Cusick, Pia Holmes
Administrators Present: James Anastasio, Donna Madore, Kathy Casparius, Teresa Beaudoin, Kim Silsby, Theresa Violette
1. Grant expenditures and/or grant budget planning for 2019
Mr. Hastings would like a budget report on each of the grants in the same format used in the budget process to see how they’re being expended. Assistant Superintendent Donna Madore showed Mr. Hastings reports on grants that met his expectations.
2. Planning for FY 2019 – schedule of monthly reporting
Mr. Hastings would like to see reports that are similar in content and form to the budget presented to the board. It will be helpful to board members to be able to look at the status of our financial affairs monthly. In this way, they would be better prepared to analyze the budget as they would be familiar with the form. He is trying to have reports scheduled so all board members are aware of when to expect them in appropriate time frames. Committee chair Bersani suggested that the Finance Committee could take the first few minutes of each monthly meeting to look at the reports provided. If there are questions or concerns, they could be addressed in committee before going to the more formal board meeting. Over time, said Mr. Hastings, the reports would not require an explanation as all the ins and outs would have been worked out in prior meetings.
The committee discussed information received regarding the MLTI grant.
Mr. Hastings brought committee members up-to-date on the budget and changes that will be made to reflect the $300,000 reduction the city Council approved. There will be no reduction in requests for items new to the budget this year. The changed warrant articles will be on the next board agenda for approval.
Meeting adjourned at 7:03 p.m.