FINANCE COMMITTEE MEETING
September 10, 2018
Committee Members Present: Jason Bersani, Chair; Edward Hastings, Kati McCormick
Board Members Present: Jennifer Dumond, Pia Holmes
Administrators Present: James Anastasio, Donna Madore, Kathy Casparius, Troy Alexander, Teresa Beaudoin, Kim Silsby
Motion by Edward Hastings to amend the agenda and move item 2 to the October 1 Finance Committee agenda, second by Kati McCormick, so moved 3-0.
1. Bus Appeals
Mr. Anastasio said parents have the opportunity to bring appeals to this Finance Committee. No parents were present. He said a couple of bus issues were reviewed. There were fewer concerns this year than last year.
2. Medicare Billing – Moved to October 1.
3. Budget Discussion
Mr. Anastasio said some items for budget discussion are; continuing to reduce class sizes; begin the process of finding housing for Adult Education; capital improvements to address roof issues; and renewal of the K-5 My Math contract. The DOE has not released any information about Hussey School; however, he would like to hear from the board as to when and how to have preliminary discussions on the subject.
The committee discussed how they would like the budget constructed and presented. Mr. Hastings asked for more detail in Mr. Anastasio’s letter of the budget presentation to the board. The budget document that is posted on the website will remain the same.
4. Audit Review
Mr. Anastasio and Ms. Casparius attended the audit review. It was very positive and no deficiencies were found in the activity accounts. Mr. Hastings would like the final audit report presentation to the board scheduled in November.
5. Funding for a substitute administrator
One of our administrators will be out approximately nine weeks. There is no budget for administrative substitutes and there is no scale on what to pay the sub. Mr. Anastasio said his recommendation is that we hire someone on a contracted service with no benefits and establish the pay $40 per hour. It would cause the administrative budget to be overdrawn; however, Ms. Casparius said money from other budget lines could be reallocated to the administrative budget if the board chooses to do that. Mr. Hastings said he would like to reallocate the funds needed. Mr. Anastasio will write a recommendation and bring it forward to the October 10 board meeting.
The committee discussed technology for all board members. A decision was made to use Chrome Books.
Meeting adjourned at 7:16 p.m.