FINANCE COMMITTEE MEETING
September 14, 2020
Committee Members Present: Jennifer Dumond-Chair, Kevin Lamoreau, Amanda Olson
Board Members Present: Christopher Clarke, Staci Fortunato, Edward Hastings, Pia Holmes, Kati McCormick, Jan Michaud
Administrators Present: James Anastasio, Katy Grondin, Kathy Casparius, Troy Alexander, Teresa Beaudoin, Heather Gauthier, Sarah Landry
1. Needs associated with COVID funds
Superintendent Anastasio gave an overview of the grants the ASD is currently administering. COVID Relief Funds #1 grant is $2.2 million. He said everything that we’re able to buy with those funds must be obligated by Sept. 30. That means the ASD has to have a contract, an invoice, a PO or something that says we are working with a vendor. The money for this fund has to be spent by December 30. Technology items continue to be difficult to get. Mr. Anastasio went over the budget for the COVID Relief Funds. Katy Grondin, Assistant Superintendent, gave an overview of staff related budget items and Kathy Casparius, Business Manager, gave an overview of supplies related budget items.
Mr. Anastasio said there is a similar COVID Relief Funds grant for Adult Education in the amount of $19,318. They have created a budget totaling $16,610. $2,700 of the grant was not budgeted due to concerns that items will be higher in price than what was budgeted.
The Day Program Corona Relieve Fund grant in the amount of $441,966 will help provide childcare for 1) resident students age 4-14 whose parents are considered essential workers, 2) economically disadvantaged residents, 3) students of essential workers who are not residents and 4) other students as space is available. The expense categories covered by the grant are staffing; meals; technology infrastructure; transportation; supplies and materials; and health and safety supplies.
The other half of the COVID Relief Funds grant is postponed until the first week in October. Those funds also have to be expensed by December 30. One of the major items being considered under this grant is devices that ionize the air and theoretically takes the virus out. The cost to do all our buildings is $600,000.
Mr. Anastasio said the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) funding will be used to fill in the gaps after the December 30 cutoff date of the COVID Relief Funds.
The meeting adjourned at 6:30 p.m.