PERSONNEL COMMITTEE MEETING
April 1, 2019
Committee Members Present: Christopher Clarke–Chair; Kevin Lamoreau
Committee Member Absent: Jennifer Dumond
Board Members Present: Edward Hastings, Pia Holmes, Michael Michaud
Administrators Present: James Anastasio, Donna Madore, Troy Alexander, Teresa Beaudoin, Sarah Landry, Kim Silsby
Motion by Christopher Clarke to amend the agenda to move Item #4 (Superintendent’s Evaluation) to Item #1, second by Kevin Lamoreau, so moved 2-0.
Motion by Christopher Clarke to discuss only first three items under Item #2 (Coordinators vs Department Heads) and table the rest, second by Kevin Lamoreau, so moved 2-0.
1. Superintendent’s Evaluation
Policy CBI: Evaluation of the Superintendent
Committee members and Board Chair discussed the evaluation process and timeline. Mr. Hastings said he will take charge of the superintendent’s evaluation. A suggestion was made to change the policy and the date the superintendent’s self-evaluation is due to May 15. Mr. Hastings asked that policy CBI be on the July Policy Committee agenda to be reviewed. Mr. Anastasio agreed to have this year’s self-evaluation to the board by May 15.
2. Organizational Chart
Lincoln Elementary School
The committee reviewed the organizational charts submitted and found them to be a great tool. Organizational charts for the other schools will be completed as time permits.
3. Coordinators vs. Department Heads
Coordinator Automotive Program
English as a Second Language Coordinator
Gifted and Talented Coordinator
Ms. Madore said whenever a job description is updated, the building administrator and the person who works in the position are asked for input and they are also vetted by the Association. These positions have negotiated stipends based on different levels of responsibility for extra time and tasks that are done outside the regular school day. The committee then discussed the different positions and associated responsibilities. The committee requested a list of the attached positions that are vacant for more than three years.
Music District Coordinator
School Counselor Coordinator K-6
English Language Arts Department Head
Guidance Department Head
Math Department Head
Science Department Head
Social Studies Department Head
Wellness Department Head
World Languages Department Head
4. Contract Stipends
Extracurricular Athletic Stipends
Ms. Madore said Administrative Stipends are in the teacher contract and are for Department Heads, Grades 7-12. There are also two groups of District Coordinators. The stipends are based on a negotiated formula. The department heads’ scope of responsibility is outlined in the above job descriptions. District Coordinators Group I is Art, Music and Physical Education. Those positions are usually filled with people at the high school level who work with the elementary staff. District Coordinators Group 2 is Guidance K-6, Gifted and Talented K-12, ESL, K-12 and CATC Automotive. Their stipends are also based on a negotiated formula. Extracurricular Athletic Stipends are divided in four tiers and are negotiated as well. Co-curricular Stipends are based on group index numbers. The index number range from 2.5 to 13 and again it is based on responsibilities.
On a future agenda, Mr. Clarke would like to include something on the technology position. Mr. Anastasio said there was a discussion about putting and ad hoc committee together to define the position.
Meeting adjourned at 7:27 p.m.