April 1, 2019
6:30 p.m. 

Committee Members Present:  Christopher Clarke–Chair; Kevin Lamoreau 

Committee Member Absent:  Jennifer Dumond 

Board Members Present:  Edward Hastings, Pia Holmes, Michael Michaud 

Administrators Present:  James Anastasio, Donna Madore, Troy Alexander, Teresa Beaudoin, Sarah Landry, Kim Silsby 

Motion by Christopher Clarke to amend the agenda to move Item #4 (Superintendent’s Evaluation) to Item #1, second by Kevin Lamoreau, so moved 2-0. 

Motion by Christopher Clarke to discuss only first three items under Item #2 (Coordinators vs Department Heads) and table the rest, second by Kevin Lamoreau, so moved 2-0. 

1.  Superintendent’s Evaluation

          Policy CBI:  Evaluation of the Superintendent

                 Attachment 1 

Committee members and Board Chair discussed the evaluation process and timeline.  Mr. Hastings said he will take charge of the superintendent’s evaluation.  A suggestion was made to change the policy and the date the superintendent’s self-evaluation is due to May 15. Mr. Hastings asked that policy CBI be on the July Policy Committee agenda to be reviewed. Mr. Anastasio agreed to have this year’s self-evaluation to the board by May 15. 

2.  Organizational Chart

            Lincoln Elementary School    

                 Attachment 2


                 Attachment 3 

The committee reviewed the organizational charts submitted and found them to be a great tool. Organizational charts for the other schools will be completed as time permits. 

3.  Coordinators vs. Department Heads

            Coordinator Automotive Program

                 Attachment 4

            English as a Second Language Coordinator

                 Attachment 5

            Gifted and Talented Coordinator

                 Attachment 6  

Ms. Madore said whenever a job description is updated, the building administrator and the person who works in the position are asked for input and they are also vetted by the Association.  These positions have negotiated stipends based on different levels of responsibility for extra time and tasks that are done outside the regular school day.  The committee then discussed the different positions and associated responsibilities. The committee requested a list of the attached positions that are vacant for more than three years. 

            Music District Coordinator

                 Attachment 7

            School Counselor Coordinator K-6

                 Attachment 8

            English Language Arts Department Head

                 Attachment 9

            Guidance Department Head

                 Attachment 10

            Math Department Head

                 Attachment 11

            Science Department Head

                 Attachment 12

            Social Studies Department Head

                 Attachment 13

            Wellness Department Head

                 Attachment 14

            World Languages Department Head

                 Attachment 15


4.  Contract Stipends

            Administrative Stipends

                 Attachment 16

            Extracurricular Athletic Stipends

                 Attachment 17

            Co-curricular Stipends

                 Attachment 18


Ms. Madore said Administrative Stipends are in the teacher contract and are for Department Heads, Grades 7-12.  There are also two groups of District Coordinators.  The stipends are based on a negotiated formula. The department heads’ scope of responsibility is outlined in the above job descriptions.  District Coordinators Group I is Art, Music and Physical Education.  Those positions are usually filled with people at the high school level who work with the elementary staff.  District Coordinators Group 2 is Guidance K-6, Gifted and Talented K-12, ESL, K-12 and CATC Automotive.  Their stipends are also based on a negotiated formula.  Extracurricular Athletic Stipends are divided in four tiers and are negotiated as well.  Co-curricular Stipends are based on group index numbers.  The index number range from 2.5 to 13 and again it is based on responsibilities.

On a future agenda, Mr. Clarke would like to include something on the technology position.  Mr. Anastasio said there was a discussion about putting and ad hoc committee together to define the position. 

Meeting adjourned at 7:27 p.m.