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Minutes
Augusta School Department
POLICY COMMITTEE MEETING
May 6, 2019
5:30 p.m. 

Committee Members Present:  Staci Fortunato-Chair; Pia Holmes, Kati McCormick 

Other Board Members Present:  Jennifer Dumond, Edward Hastings, Michael Michaud 

Administrators Present:  James Anastasio, Donna Madore, Kathy Casparius, Heather Gauthier, Sarah Landry, Kim Silsby 

 

1.  Review new policy AC-R:  Grievance Procedure for Persons with Disabilities and existing policy

     IHBAL: Grievance Procedure for Persons with Disabilities. 

           Rational

                 Attachment 1

           New policy AC-R

                Attachment 2

           Existing policy IHBAL

                Attachment 3

 

Committee members had asked for clarification on the above policies.  Donna Madore, Asst. Supt., contacted Charlotte Bates, Esq., Director of Policy and Research Services at MSMA and attached is the clarification.  Motion by Pia Holmes to move policy AC-R, as amended, to the board for a first reading and delete policy IHBAL once AC-R is adopted.  Second by Kati McCormick, so moved 3-0.

 

2.  Review existing policy KCD:  Public Gifts/Donations to the Augusta School Department.

                       Existing Policy KCD

                            Attachment 4

 

The committee discussed policy KCD.  Motion by Pia Holmes to move policy KCD, as amended, to the board for a first reading, second by Kati McCormick, so moved 3-0.

 

3.  Review new policy KDD:  Media Relations.

           Rationale

                 Attachment 5

           New Policy KDD

                 Attachment 6

 

The committee discussed policy KDD. They asked to add a reference to policy BEDI.  Motion by Pia Holmes to move policy KDD, as amended, to the board for a first reading, second by Kati McCormick, so moved 3-0.

 

4.  Review existing policies KM:  Custodial and Non-Custodial Parent Rights and Responsibilities,

     policy KNAF:  Relations with Health Authorities and policy KNAK:  Relations with Fire Authorities.

           Rationale

                 Attachment 7

           Policy KM: Custodial and Non-Custodial Parent Rights and Responsibilities

                 Attachment 8

           Policy KNAF:  Relations with Health Authorities

                 Attachment 9

           Policy KNAK:  Relations with Fire Authorities

                 Attachment 10

 

Ms. Madore went over the rationale for policy KM.  The recommendation is to delete policy KM because it is covered in policies JRA and JFAA.  Ms. Madore will check with MSMA regarding policy MBBA and report back at the next meeting.  Motion by Kati McCormick to table policy KM, second by Pia Holmes, so moved 3-0.  Motion by Pia Holmes to delete policies KNAF and policy KNAK, second by, second by Kati McCormick, so moved 3-0.

 

5.  Review existing policy KMK:  Relations with Senior Citizens

           Policy KMK

                 Attachment 11

 

The committee reviewed and discussed policy KMK.  Motion by Pia Holmes to delete policy KMK, second by Kati McCormick, so moved 3-0.

 

6.  Review existing policies LBB:  Cooperative Education Programs (Vocational Programs), IHAA: 

     Career and Technical Education and IHAI:  Capital Area Technical Center Applied Learning Projects

           Policy LBB:  Cooperative Education Programs

                 Attachment 12

           Policy IHAA:  Career and Technical Education

                 Attachment 13

           Policy IHAI:  Capital Area Technical Center Applied Learning Projects

                 Attachment 14

 

Ms. Madore said policy LBB is obsolete and it is covered in the statutes and it is covered in policy IHAA and IHAI.  Motion by Pia Holmes to delete policy LBB, second by Kati McCormick, so moved 3-0.  Motion by Kati McCormick to move policy IHAI, as amended, to the board for a first reading, second by Pia Holmes, so moved 3-0.

 

7.  Review existing policy GBCA:  Staff Conflicts of Interest and DJH:  Purchasing and Contracting:

     Procurement Staff Code of Conduct.

           GBCA:  Staff Conflicts of Interest

                 Attachment 15

           DJH:  Purchasing and Contracting: Procurement Staff Code of Conduct

                 Attachment 16

 

Ms. Madore recommends that policy GBCA be deleted because it is covered in policy DJH.  Ms. McCormick read section one in policy GBCA and said it is not included policy DJH.  Ms. Madore explained that nepotism is covered under existing policy BCC:  Nepotism.  Ms. McCormick made a motion to table this item until next time.  Ms. Madore asked what information she needed.  Ms. McCormick wanted policy BCC included in the agenda under this item.  Mr. Hastings said policy DJH relates to purchasing and policy GBCA is straight conflict of interest.  Ms. Madore will contact MSMA for guidance.  Second by Pia Holmes, so moved 3-0.

 

Motion by Staci Fortunato to table the remaining items, second by Pia Holmes, so moved 3-0.

 

Meeting adjourned at 6:29 p.m.

 

8.  Review new policy GBB:  Staff Involvement in Decision Making.

           New policy GBB

                  Attachment 17

           Existing policy GBB

                  Attachment 18

 

9.  Review new policy BHC: Board Communication with Staff, existing policy BHC: Board-Staff

     Communications and existing policy GBD: Board-Staff Communications

           New policy BHC

                 Attachment 19

           Existing policy BHC

                 Attachment 20

           Existing policy GBD

                 Attachment 21

 

10.  Review new policy KLGA:  Relations with School Resource Officers and Law Enforcement

       Authorities and KLGA-R:  School Resource Officer/Law Enforcement Administrative Procedure.

            New policy KLGA

                 Attachment 22

            New Policy KLGA-R

                  Attachment 23