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Minutes
Augusta School Department
POLICY COMMITTEE MEETING
October 7, 2019
6:00 - 7:30 p.m. 

Committee Members Present:  Staci Fortunato-Chair; Pia Holmes, Kati McCormick 

Other Board Members Present:  Jennifer Dumond, Edward Hastings, Kevin Lamoreau, Amanda Olson 

Administrators Present:  James Anastasio, Donna Madore, Kathy Casparius, Troy Alexander, Teresa Beaudoin, Sarah Landry 

1.  Review policy GCB:  Professional Staff Contracts and Compensation Plans

                     Attachment 1 

2.  Review policy GCBA:  Professional Staff Salary Schedules Stipend Positions

                     Attachment 2 

3.  Review policy GCBB:  Professional Staff Supplementary Pay Plans

                     Attachment 3 

4.  Review policy GCBC:  Professional Staff Fringe Benefits

                      Attachment 4 

5.  Review policy GCBD:  Professional Staff Leaves and Absences

                      Attachment 5 

The committee reviewed revised policies GCB, GCBA, GCBB, GCBC and GCBD.  There was discussion on the language in GCB and GCBD.  Mr. Hastings suggested leaving the language as originally revised.  Motion by Kati McCormick to approve all the revisions to the policies and send to the board for a first reading.  Second by Pia Holmes, so moved 3-0. 

6.  Review new policy BIA:  New School Board Member Orientation

                      New policy BIA        

                           Attachment 6

                      Existing policy BIA

                           Attachment 7

                      Existing policy BIA-1

                           Attachment 8 

Motion by Pia Holmes to send new policy BIA, with the added references, to the board for a first reading, second by Kati McCormick, so moved 3-0. 

Motion by Staci Fortunato to delete policy BIA-1 because BIC-E already exists, second by Kati McCormick, so moved 3-0. 

            7.  Review existing policy GCBDD:  Professional Staff Leave for Bereavement.

                       Existing policy GCBDD

                             Attachment 9

                       Contract language – Bereavement Leave

                              Attachment 10 

The committee discussed policy GCBDD and the contract language.  There was a question about bereavement leave being taken from sick leave time from employees not covered by a contract.  The definition of “immediate family” in the policy is different than the contract language.  The recommendation is to make the policy reflect the contract language.  Ms. Madore will draft the policy to match the language in the contract and bring back to the committee for review. 

            8.  Review existing policy GCBDE:  Professional Staff Leave for Jury Duty.

                       Existing policy GCBDE

                             Attachment 11

                       Contract language – Jury Duty Leave

                              Attachment 12 

The committee discussed policy GCBDE.  The contract language differs from the policy. Motion by Kati McCormick to revise the policy and make the language mirror the contract language and move to the board for a first reading, second by Pia Holmes, so moved 3-0. Ms. Madore will research legal reference. 

            9.  Review existing policy GCBDF:  Professional Staff Military Leave.

                       Existing policy GCBDF

                              Attachment 13

                        Contract language – Military Leave

                              Attachment 14 

The contract language is different from the policy. Ms. Madore will draft the policy to better match the contract language and bring back to the committee for review.  Motion by Pia Holmes to table policy GCBDF, second by Kati McCormick, so moved 3-0. 

          10.  Review existing policy GCKA:  Professional Staff Extra Duty.

                        Existing policy GCKA

                              Attachment 15

                        Contract Language – Staff Extra Duty

                              Attachment 16 

The committee discussed policy GCKA.  Motion by Pia Holmes to amend policy GCKA to delete the last paragraph, second by Staci Fortunato, so moved 3-0. 

Motion by Pia Holmes to move policy GCKA, as amended, to the board for a first reading, second by Staci Fortunato, so moved 3-0. 

          11.  Review existing policy GCKB:  Professional Staff Meetings.

                         Existing policy GCKB

                               Attachment 17

                          Contract language – Teacher Meetings

                               Attachment 18 

Policy GCKB was reviewed and discussed.  Motion by Pia Holmes to keep policy GCKB as written, second by Kati McCormick, so moved 3-0. 

          12.  Review existing policy GCM:  Supervision of Professional Staff.

                        Existing policy GCM

                               Attachment 19 

The committee discussed policy GCM and made revisions.  Motion by Pia Holmes to move policy GCM, with revisions, to the board for a first reading, second by Kati McCormick, so moved 3-0.  Ms. Madore will check the legal reference. 

The meeting adjourned at 7:28 p.m.