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Minutes
Augusta School Department
POLICY COMMITTEE MEETING
March 11, 2020
5:30 p.m. 

Committee Members Present:   Kati McCormick, Amanda Olson 

Committee Member Absent:  Staci Fortunato 

Other Board Members Present:  Jennifer Dumond, Edward Hastings, Pia Holmes, Kevin Lamoreau 

Administrators Present:  James Anastasio, Donna Madore, Kathy Casparius, Teresa Beaudoin, Nicholas Gannon, Sarah Landry, Jon Millett, Monique Roy, Kim Silsby, Shelby Thibodeau, Theresa Violette, Susan Walters 

 

1.  Review policy KHD:  Broadcast Policy

           KHD:  Broadcast Policy

                Attachment 1

            KHD-E:  Media Rights Application and Agreement

                Attachment 2

            KHD-R:  Broadcast Policy - Administrative Procedures

                Attachment 3

            MPA Media Request Form

                Attachment 4

             MPA Radio Broadcast Agreement

                Attachment 5

             MPA TV Broadcast Agreement

                Attachment 6 

Kim Silsby, Cony Middle/High School Principal explained the changes made to these policies.  Jon Millett, Athletic Director, said the changes to the policies were a collaborative effort and and input received from many people. Motion by Kati McCormick to send policies KHD, KHD-E and KHD-R to the board for a first reading, second by Amanda Olson, so moved 2-0. 

2.  Review policy IHD:  Adult/Community Education.

           Existing policy IHD: Adult/Community Education

                Attachment 7

           MSMA sample policy IHD: Adult/Community Education

                 Attachment 8

           Gardiner policy IHD: Adult/Community Education

                 Attachment 9

            Portland policy IHD: Adult Education Programs

                 Attachment 10

            Scarborough policy IGEB:  Adult Education

                 Attachment 11

            Bangor policy IGEB:  Adult High School Diploma Program

                 Attachment 12 

The committee discussed policy IHD.  Ms. Madore said the only recommended change to Augusta’s IHD is to delete the last sentence in the first paragraph.  Motion by Amanda Olson to move policy IHD to the board for a first reading, second by Kati McCormick, so moved 2-0.           

3.  Review existing policy GDB:  Support Staff Contracts and Compensation Plans

            Existing policy GDB

                 Attachment 13

            Draft policy GDB

                 Attachment 14 

Ms. Madore said some areas of policy GDB needed to be reviewed and changes were made.             Motion by Amanda Olson to move policy GDB, with revisions to remove the word “single” prior to health insurance coverage by the school board to the board, for a first reading, second by Kati McCormick, so moved 2-0.  

4.  Review policy BDE-R: Standing Committee Operating Procedures

            Attachment 15 

The committee reviewed policy BDE-R.  Motion by Amanda Olson to move policy BDE-R with the proposed amendment under item “E” to the board for a first reading, second by Kati McCormick, so moved 2-0. 

5.  Review policies KF:  Community Use of School Facilities, KF-R: Community Use of School

     Facilities – Administrative Procedure, KF-E1: Agreement for Use of School Facilities, KF-

     E2:  Community Use of School Facilities – Fees.

          KF

                Attachment 16

          KF-R

                Attachment 17

          KF-E1

                Attachment 18

          KF-E2

                Attachment 19 

Ms. Madore said committee member McCormick requested these policies be added to the agenda.  Ms. McCormick said she wanted the policies discussed to see if members wanted to make any amendments.  Committee member Olson asked administrators if the current policy adequately supports them in their role. A discussion followed and the committee decided to keep the policies as is. 

6.  Review existing policy GDBB:  Support Staff Supplementary Plans

                      Attachment 20 

The committee discussed policy GDBB and felt it needs to be reviewed further, i.e. who can approve overtime, and whether it is in compliance with FLSA laws.  Motion by Kati McCormick to table the policy, second by Amanda Olson, so moved 2-0. 

7.  Review existing policy GDBC:  Support Staff Fringe Benefits

                       Attachment 21 

The committee discussed the policy.  Support staff fringe benefits are negotiated and covered under the contract and Ms. Madore felt the policy could be deleted.  Committee members want to keep the policy and have it updated.  There was a question whether contracts supersede policy.  The committee decided to table the policy for further review.  Motion by Kati McCormick to table policies GDBC, GDBD, GDBDA, GDBDC, GDBE, and GDJ, second by Amanda Olson, so moved 2-0. 

Motion by Kati McCormick to table policies ACAD and GDPC, second by Amanda Olson, so moved 2-0.

Meeting adjourned at 6:20 p.m. 

9.  Review existing policy GDBD:  Support Staff Leaves and Absences

                       Attachment 22 

10.  Review existing policy ACAD:  Hazing and new policy ACAD:  Hazing

                       Existing policy ACAD

                             Attachment 23

                       New policy ACAD

                             Attachment 24 

11.  Review existing policy GDBDA:  Support Staff Sick Leave

                       Attachment 25 

12.  Review existing policy GDBDC:  Support Staff Personal Leave

                        Attachment 26 

13.  Review existing policy GDBE:  Staff Vacations and Holidays

                        Attachment 27 

14.  Review existing policy GDJ:  Support Staff Time Schedules

                        Attachment 28 

15.  Review existing policy GDPC:  Retirement Benefits for Central Office Staff

                        Attachment 29