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Minutes
Augusta School Department
POLICY COMMITTEE MEETING
March 11, 2020
5:30 p.m.

Committee Members Present: Kati McCormick, Amanda Olson

Committee Member Absent: Staci Fortunato

Other Board Members Present: Jennifer Dumond, Edward Hastings, Pia Holmes, Kevin Lamoreau

Administrators Present: James Anastasio, Donna Madore, Kathy Casparius, Teresa Beaudoin, Nicholas Gannon, Sarah Landry, Jon Millett, Monique Roy, Kim Silsby, Shelby Thibodeau, Theresa Violette, Susan Walters

1. Review policy KHD: Broadcast Policy

KHD: Broadcast Policy

Attachment 1

KHD-E: Media Rights Application and Agreement

Attachment 2

KHD-R: Broadcast Policy - Administrative Procedures

Attachment 3

MPA Media Request Form

Attachment 4

MPA Radio Broadcast Agreement

Attachment 5

MPA TV Broadcast Agreement

Attachment 6

Kim Silsby, Cony Middle/High School Principal explained the changes made to these policies. Jon Millett, Athletic Director, said the changes to the policies were a collaborative effort and and input received from many people. Motion by Kati McCormick to send policies KHD, KHD-E and KHD-R to the board for a first reading, second by Amanda Olson, so moved 2-0.

2. Review policy IHD: Adult/Community Education.

Existing policy IHD: Adult/Community Education

Attachment 7

MSMA sample policy IHD: Adult/Community Education

Attachment 8

Gardiner policy IHD: Adult/Community Education

Attachment 9

Portland policy IHD: Adult Education Programs

Attachment 10

Scarborough policy IGEB: Adult Education

Attachment 11

Bangor policy IGEB: Adult High School Diploma Program

Attachment 12

The committee discussed policy IHD. Ms. Madore said the only recommended change to Augusta’s IHD is to delete the last sentence in the first paragraph. Motion by Amanda Olson to move policy IHD to the board for a first reading, second by Kati McCormick, so moved 2-0.

3. Review existing policy GDB: Support Staff Contracts and Compensation Plans

Existing policy GDB

Attachment 13

Draft policy GDB

Attachment 14

Ms. Madore said some areas of policy GDB needed to be reviewed and changes were made. Motion by Amanda Olson to move policy GDB, with revisions to remove the word “single” prior to health insurance coverage by the school board to the board, for a first reading, second by Kati McCormick, so moved 2-0.

4. Review policy BDE-R: Standing Committee Operating Procedures

Attachment 15

The committee reviewed policy BDE-R. Motion by Amanda Olson to move policy BDE-R with the proposed amendment under item “E” to the board for a first reading, second by Kati McCormick, so moved 2-0.

5. Review policies KF: Community Use of School Facilities, KF-R: Community Use of School

Facilities – Administrative Procedure, KF-E1: Agreement for Use of School Facilities, KF-

E2: Community Use of School Facilities – Fees.

KF-R

KF-E1

KF-E2

Ms. Madore said committee member McCormick requested these policies be added to the agenda. Ms. McCormick said she wanted the policies discussed to see if members wanted to make any amendments. Committee member Olson asked administrators if the current policy adequately supports them in their role. A discussion followed and the committee decided to keep the policies as is.

6. Review existing policy GDBB: Support Staff Supplementary Plans

Attachment 20

The committee discussed policy GDBB and felt it needs to be reviewed further, i.e. who can approve overtime, and whether it is in compliance with FLSA laws. Motion by Kati McCormick to table the policy, second by Amanda Olson, so moved 2-0.

7. Review existing policy GDBC: Support Staff Fringe Benefits

Attachment 21

The committee discussed the policy. Support staff fringe benefits are negotiated and covered under the contract and Ms. Madore felt the policy could be deleted. Committee members want to keep the policy and have it updated. There was a question whether contracts supersede policy. The committee decided to table the policy for further review. Motion by Kati McCormick to table policies GDBC, GDBD, GDBDA, GDBDC, GDBE, and GDJ, second by Amanda Olson, so moved 2-0.

Motion by Kati McCormick to table policies ACAD and GDPC, second by Amanda Olson, so moved 2-0.

Meeting adjourned at 6:20 p.m.

9. Review existing policy GDBD: Support Staff Leaves and Absences

Attachment 22

10. Review existing policy ACAD: Hazing and new policy ACAD: Hazing

Existing policy ACAD

Attachment 23

New policy ACAD

Attachment 24

11. Review existing policy GDBDA: Support Staff Sick Leave

Attachment 25

12. Review existing policy GDBDC: Support Staff Personal Leave