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Minutes
Augusta School Department
POLICY COMMITTEE MEETING
May 4, 2020
6:30 p.m. 

Committee Members Present:   Staci Fortunato-Chair; Kati McCormick, Amanda Olson 

Other Board Members Present:  Christopher Clarke, Jennifer Dumond, Edward Hastings, Pia Holmes, Kevin Lamoreau 

Administrators Present:  James Anastasio, Donna Madore, Kathy Casparius, Troy Alexander, Teresa Beaudoin, Nicholas Gannon, Heather Gauthier, Sarah Landry, Monique Roy, Kim Silsby, John Stonier, Theresa Violette, Susan Walters 

1.  Review policy GBGAA-R:  Bloodborne Pathogen Plan.

           Attachment 1 

After a Department of Labor audit it was determined that this policy needed to be updated.  Jon Stonier, Buildings and Grounds Director, reviewed the policy and made the necessary changes.  It will be reviewed every year.  Motion by Amanda Olson to forward the revised policy to the board for a first reading, second by Kati McCormick, so moved 3-0. 

2.  Review policy EBAA-E:  Written Program for Hazard Communications.

           Attachment 2 

Mr. Stonier said he made changes to this policy as a result to a Department of Labor audit.   The committee reviewed it.  Motion by Kati McCormick to forward it to the board for a first reading, second by Amanda Olson, so moved 3-0. 

3.  Review existing policy GDBB:  Support Staff Supplementary Plans.

            Attachment 3 

The committee reviewed this policy and made some revisions.  Motion by Amanda Olson to forward it to the board for a first reading with revisions to remove the last three paragraphs and add “non-represented” in the title.  Second by Kati McCormick, so moved 3-0. 

4.  Review existing policy GDBC:  Support Staff Fringe Benefits.

           Attachment 4 

Donna Madore, Assistant Superintendent, said the language in this policy is covered under bargaining unit contracts and in checking with the board attorney was told that contract language would prevail over policy.  Motion by Kati McCormick to delete policy GDBC, second by Amanda Olson, so moved 3-0. 

5.  Review existing policy GDBD:  Support Staff Leaves and Absences.

            Attachment 5 

The committee reviewed the policy.  The language in this policy is covered under bargaining unit contracts.  Motion by Amanda Olson to delete the policy, second by Kati McCormick, so moved 3-0. 

6.  Review existing policy ACAD:  Hazing and new policy ACAD:  Hazing.

            Existing policy ACAD

                    Attachment 6

             New policy ACAD

                    Attachment 7 

Ms. Madore said due to legislative changes this policy was updated by MSMA.  Motion by Kati McCormick to forward to the board for a first reading, second by Amanda Olson, so moved 3-0. 

7.  Review existing policy GDBDA:  Support Staff Sick Leave.

           Attachment 8           

Ms. Madore said this policy is outdated.  There is language in bargaining unit contracts that covers this for represented employees and it is covered in policy GDB for non-represented employees.  Motion by Amanda Olson to delete this policy, second by Kati McCormick, so moved 3-0. 

8.  Review existing policy GDBDC:  Support Staff Personal Leave.

           Attachment 9 

Ms. Madore said this policy is outdated.  There is language in bargaining unit contracts that covers this for represented employees and it is covered in policy GDB for non-represented employees.  Motion by Kati McCormick to delete this policy, second by Amanda Olson, so moved 3-0. 

9.  Review existing policy GDBE:  Staff Vacations and Holidays.

           Attachment 10 

Ms. Madore said this policy is outdated.  There is language in bargaining unit contracts that covers this for represented employees and it is covered in policy GDB for non-represented employees.  Motion by Amanda Olson to delete this policy, second by Kati McCormick, so moved 3-0. 

10.  Review existing policy GDJ:  Support Staff Time Schedules.

           Attachment 11 

Ms. Madore said this policy is outdated.  There is language in bargaining unit contracts that covers this for represented employees and it is covered in individual job descriptions for non-represented employees.  Motion by Kati McCormick to delete this policy, second by Amanda Olson, so moved 3-0. 

11.  Review existing policy GDPC:  Retirement Benefits for Central Office Staff

           Attachment 12

 Motion by Amanda Olson to table policy GDPC, second by Kati McCormick, so moved 3-0. 

Meeting adjourned at 7:30 p.m.